"I hold all my one-on-ones on Tuesdays and Thursdays," says Farese. This will help keep you on schedule, and won't break up other parts of your day. Here's a quick hack: At the same time you're booking GSD time on your calendar, book your one-on-ones one after the other. "It adds a level of understanding and will make it easier to fully concentrate on what needs to get done." 3) They book one-on-ones in chunks. "Be clear with your team if you need to be heads down," she says. The key, explains Sibley, is being transparent. "But if there is something I must get done in a day - a deck due to our CMO, for example - then I turn off email and shut myself in a room for an hour or so until it's done." Those are the days I typically do video meetings or hangouts with our offices in other time zones."Īnother method? Physically close yourself off from distractions. "I always want to be available for my team when they need me at any point in the day, so I try to be at my desk a lot," says Sibley. "When I work from home, my days are far more productive. "When I work in the office, my days are fairly jammed with meetings," she says. Kelly finds that working from home on some days helps her focus better when she needs to. In order to have time to myself, I make sure to 'book' myself." As a result, any unbooked space on my calendar tends to fill up pretty quickly. "I want my team to feel comfortable booking me for whatever they need. Our VP of Marketing Meghan Anderson does the same. HubSpot's Director of Marketing Debbie Farese literally puts blocks of time in her calendar that she labels "GSD" so folks know not to schedule anything during those times. Managers often find themselves pulled in a lot of different directions at once, and it can be borderline impossible to find time to work on your own projects if you don't block off time to do so. 2) They block off time to get s*** done.Īt HubSpot, we call this time "GSD time": Get S*** Done. Here are 11 inbox organization tools to try, as well as four solutions to getting "inbox zero," depending on your personality. If you haven't found a system that works for you, it's time to find one. Miller uses it to make sure she follows up on emails that require a response in a specific amount of time. It's a Gmail plugin that lets you archive emails that will later reemerge in your inbox as an unread message, among other things. Boomerang for Gmail is a favorite of Melissa Miller, who manages HubSpot's marketing operations team. "I try to do an hour in the morning and an hour in the evening," she says.įinally, there are some great email tools that can help streamline your emailing efforts. Learn how to set that up here.Īmanda Sibley, HubSpot's demand generation manager, suggests setting aside specific time for email - and trying not look at it in between, especially if you have a lot of your own work to get done that day. "My biggest challenge used to be email," admits Nataly Kelly, HubSpot's VP of Localization Marketing. "But I've radically simplified my inbox to a point where I only have three folders: 1) Action needed 2) Read later 3) Reference. Everything in my inbox gets moved into one of those folders, and I have filters set up to automatically route certain messages into the proper folder so I can read them when I have time," she says.Īnother way to organize your inbox is using Andreas Klinger's method for Gmail - which is my personal favorite for prioritizing email and getting to (and maintaining) inbox zero. As a manager, it's especially important to be on top of what's coming into your inbox and to prioritize effectively.ĭifferent systems work for different people, but the point is that you have to have one. We all know email can be one of the biggest time sucks, but it's also still one of the best ways for others - including members of your team - to reach you with questions and information. How Great Managers Organize Their Time 1) They have a system for email. How do effective managers manage their time? Here are some top tips from great managers here at HubSpot. Do you have time to make yourself available to help your team today? Or do you need to lock yourself in a conference room and work on a big project? If something urgent comes up, what can be moved first? It's all about staying on top of your short- and long-term goals.īut that's easier said than done. Whether you're managing a team, an asset of the company, or both, it's difficult to balance your own output and the needs of your team.įinding this balance has a lot to do with prioritization. Time management is one of the hardest parts of a manager's job.
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